Competition/Registration
2. Competition Registration
Below is the information about team registration for the 2018 iGEM Competition. Here you will learn about Team Kind, Affiliation, Fees, and Registration Requirements for all Team Kinds.
Please refer to the Registration Handbook before you start the registration process as it can help guide you through the steps required for registration, such as creating user accounts and team profiles.
Step 1: Register Your Team
Once you have read the requirements on this page and you are ready to register your team for iGEM 2018, please click the button below to begin the registration process. This will walk you through making a user account (if you don't have one already) and setting up your team profile page.
Step 2: Pay Your Registration Fee
Once you have registered your team, you are now ready to pay the team registration fee. Details on the different ways that you can pay your team registration fee can be found at the bottom of the page. If you are ready to pay your fee, click the button below. Please note: Late registration ends on April 30, 2018.
Registration Requirements
2.1 Team Kind
In iGEM 2018, teams will register as one of three team "kinds", and each kind will have different registration requirements. The three team kinds are:
- Collegiate: Teams consist primarily of collegiate students. You may also have postgraduate students and/or high school students on the team.
- High School: Teams consist of only high school students and students who will graduate high school in 2018. High School teams compete with other High School teams in the High School Track and Section.
- Please see 2.4 below for details about additional High School Consent Form Requirements.
- Community Lab: Teams consist of members of a community lab. This can include anyone. Community Lab teams compete with Collegiate teams in the Traditional and Special Tracks and in the Undergraduate and Overgraduate Sections based on the team members' ages.
- Please see 2.4 below for details about additional Community Lab Registration Requirements.
2.2 Team Affiliation
Several schools may combine to form a team, and one school may have several teams. For example, it is normal for a school to have both software and wetlab teams.
2.3 Fees
Each team pays a team registration fee, which provides the team with a team wiki, associated materials (including the 2018 Distribution Kit) and support, one presentation slot at the Giant Jamboree, and one poster location at the Giant Jamboree. Additionally, each individual who attends the Giant Jamboree must pay an attendance fee to gain entrance.
Team registration fees for iGEM 2018 are:
- Early registration: $4500 USD
- Regular registration: $5000 USD
- Late registration: $5500 USD
- Multiple team discount: a discount of $1000 USD
Detailed instructions for submitting your team registration fee are at the bottom of the page.
Giant Jamboree attendance fees for iGEM 2018 are:
- Giant Jamboree attendance: $695 USD per team member (PI, instructor, advisor, student)
2.4 General Team Registration
The following are required for general team registration. After submission of the iGEM.org registration application and the team registration fee, iGEM Headquarters will contact the team’s primary Principal Investigator (PI) for verification.
- Team registration application, to be completed by the team's primary Principal Investigator (PI)
- Team registration fee
- Contact with the team's primary PI
- High School and Community Lab teams have additional requirements (see below)
High School team registration
During registration, High School teams should register as the High School team “kind”.
In addition to the general team registration requirements above, each high school team must complete and submit a set of consent forms.
All high school track participants must submit the appropriate consent forms. Consent forms are required from all high school track participants including instructors, advisors, students, and others. You can download the necessary consent forms below. Print and complete these forms, then mail them to the address at the bottom of this page. Please also see the 2018 Calendar for the deadline for team rosters.
If your team is using high school laboratory facilities, the team will need to submit the following consent forms:
- Each high school student must submit a participant consent form signed by his/her parent or guardian
- Each PI and instructor must submit a participant consent form
- Each team advisor/mentor must submit a participant consent form
- A principal of each high school represented on the team must sign the principal consent form
If your team is using laboratory facilities outside of the high school, the team will need to submit the following consent forms:
- Each high school student must submit a participant consent form signed by his/her parent or guardian
- Each PI and instructor must submit a participant consent form
- Each team advisor/mentor must submit a participant consent form
- A principal of each high school represented on the team must sign the principal consent form
- The department head in charge of the laboratory facility used by the team must sign the department head consent form
If you have any questions, or if your team does not fall into either category, contact iGEM Headquarters at: documents AT igem DOT org
The original hard copy of the consent forms must be sent to iGEM Headquarters at the following address:
One Kendall Square
Building 600 - Suite B6104
Cambridge, MA 02139
Digital copies may be sent to documents AT igem DOT org but the team application will not be approved until the original hard copies of the consent form for each team member are received.
We strongly recommend shipping the consent forms via a carrier that will provide a tracking number and providing that number to documents AT igem DOT org.
Community Lab team registration
During registration, Community Lab teams should register as the Community Lab team “kind”.
In addition to the general team registration requirements above, each community lab team must complete the following additional requirements and send the applicable documentation to documents AT igem DOT org:
- demonstrate access to a BL 1 lab
- demonstrate an adequate safety training program
- must be an incorporated entity (for profit or not-for-profit)
- must have a legal entity which has the ability to sign contracts
How to Pay Your Team Registration Fees
Cost
The team registration fee covers team participation in iGEM 2018 and associated materials and support.
| Registration | Cost | Deadline | Details |
|---|---|---|---|
| Early Registration | $4,500 USD | February 16, 2018 at 11:59PM EST | Payment by credit card, check, or wire transfer of $4,500 USD must be received by February 16, 2018. |
| Regular Registration | $5,000 USD | March 31, 2018 at 11:59PM EST | Payment by credit card, check, or wire transfer of $5,000 USD must be received by March 31, 2018. |
| Late Registration | $5,500 USD | April 30, 2018 at 11:59PM EST | Payment by credit card, check, or wire transfer of $5,500 USD must be received by April 30, 2018. |
Terms
Payment of $4,500 early team registration fee must be received by iGEM by February 16, 2018 at 11:59PM EST. Payment of $5,000 regular team registration fee must be received by iGEM by March 31, 2018 at 11:59PM EST. Payment of $5,500 late team registration fee must be received by iGEM by April 30, 2018 at 11:59PM EST. All payments must be received on or before May 1, 2018.
Special Offers
Multiple Team Discount:
Register one team and get $1,000 off each additional team from the same school!
If your school wants to register more than one iGEM 2018 team, your PI must register and pay for the first team and then contact iGEM HQ for the discount code to register and pay for the additional teams.
Payment Instructions
After registering your team with iGEM on the team registration page at iGEM 2018 Registration, you must complete the iGEM 2018 Payment Form. Teams can check their payment status through RegOnline. RegOnline is not linked to the iGEM records, and the registration fee status on team profile pages is manually updated. It may take a few days for payment to be reflected on a team's profile page.
Keep in mind that you can, and will need to, pay your team registration fee before your team application has been accepted. Paying the team registration fee is part of the registration process and your team will not be accepted until the fee has been paid.
| Payment Method | Details |
|---|---|
| Check: In USD, made payable to iGEM Foundation |
After completing the form at www.regonline.com/iGEM2018, print your invoice and mail with check payment to: iGEM Foundation One Kendall Square Suite B6104 Cambridge, MA 02139 USA |
| Wire Transfer: Be sure to allow enough time (5-10 days) for the transfer to arrive by the deadline |
After your submission of the team payment form at www.regonline.com/iGEM2018, see wire transfer payment details on the Wire Transfer Payment page. Be sure to allow enough time (5-10 days) for the transfer to arrive by the deadline. |
| Credit Cards: MasterCard, Visa, Discover & AMEX |
You may submit online credit card payments via the team payment form at www.regonline.com/iGEM2018. |
Refund Policy
In order to qualify for a refund of your team registration fees, team cancellations must be sent in writing to HQ at-sign igem.org prior to May 1, 2018. All refunds are subject to a $70 processing fee. Refunds will be made in US dollars and processed in the manner in which they were received with the possible exception of wire payments which, at the organizers' discretion, may be refunded via check. If a refund is made via wire transfer, any bank fees will be deducted from the refund. iGEM is not responsible for cancellations or the inability of a team to travel due to weather, threat of terrorism, act of God and other events beyond iGEM's control.
Invoices
An invoice will be available upon completion of the iGEM 2018 Team Registration Fee form at www.regonline.com/iGEM2018.
Contact
For questions about payments for iGEM 2018 contact:
iGEM Headquarters, Registration
registration AT igem DOT org
+1.617.500.3106